Telespazio Belgium can count on almost 40 years of experience in Space Operations Service & Engineering activities.

We provide a significant contribution to the most major Space programs of the European Space Agency. Our core business is to work on the ground to build bridges into space, contributing to the success of ambitious missions.

Currently, we are looking for a highly enthusiastic Administrative Coordinator who will work for Telespazio Belgium, in the Netherlands.

What is expected from you:

Team Coordination: Lead and supervise a team of administrative professionals responsible for assisting employees and providing administrative support to clients.
- Foster a collaborative and positive work environment within the team.
Employee Assistance: Oversee and ensure efficient handling of administrative requests from employees, including travel arrangements, expense reimbursements, and other assistance as needed.
Client Administration: Manage administrative processes related to client accounts, including documentation, and support timely manner.
Purchasing Oversight: Supervise the purchasing process, including procurement, inventory management, and vendor relations, to ensure cost-effective and timely acquisition of goods and services.
Meeting and Event Coordination: Coordinate meetings, conferences, and events for both internal and external stakeholders.
Document Management: Maintain organized electronic and physical files and records, ensuring data security and easy retrieval.
Communication: Serve as a liaison between the administrative team, clients, and other departments, facilitating effective communication.
Special Projects: Participate in and lead special projects and initiatives as directed by senior management.

What you offer:

Bachelor's degree in Business Administration or related field preferred.
Proven experience in administrative roles, with leadership experience preferred.
Leadership skills with the ability to mentor, supervise, motivate, and guide a team.
Experience in team supervision and project management is a plus.
Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to handle sensitive information with discretion.
Strong attention to detail and problem-solving abilities to address complex administrative challenges.
Excellent written and verbal communication skills.
Proficient in English, speaking Dutch is an asset

What we offer

30 days of paid annual leave, plus the days ESTEC is closed including public holidays (~12 days) based on a 40-hour working week;
Fully paid collective extensive health insurance scheme;
A good pension scheme with no personal contribution;
A career development (Coursera membership + training budget);
Travel allowance;

When:

Deadline to apply: ASAP

Expected starting date: ASAP

Where:

You will be working within our Telespazio Belgium office in the Netherlands.

We look forward to receiving your application for this position!