Administrative assistant in SCM

Telespazio Belgium can count on almost 40 years of experience in Space Operations Service & Engineering activities.

We provide a significant contribution to the most major Space programs of the European Space Agency and the European Union Agency for Space Programme. Our core business is to work on the ground to build bridges into space, contributing to the success of ambitious missions.

Currently, we are looking for a highly skilled and experienced Administrative assistant in SCM who will work for Telespazio Belgium, in the Netherlands.

What is expected from you:

• Day-to-day support to the employees regarding business travel arrangements related to EUSPA/ESA contracts
• Process and settle travel claim against supporting invoices/receipts following customer and company guidelines (EUSPA/ESA contracts)
• Receiving and checking invoices from the travel agency
• Entering the data into company’s database after settlement
• Management of internal office administration and facility management activities, as required
• Point of Contact for Procurement activities
• Maintain up-to-date travel records and documentation

What you offer :

• Secondary education and professional training in administrative techniques or in secretarial-related activities.
• Proficient in English, speaking Dutch is an asset.
• Intermediate to advance Excel Skills.
• Proactiveness and problem-solving attitude.
• Strong organizational and multitasking skills.
• Excellence attention to detail.
• Ability to work in a changing and fast-paced environment.
• Ability to interact with people at different levels leveraging the communication style according to the situation, the hierarchy, and the cultural environment.

What we offer:

• 30 days (pro-rata) of paid annual leave, plus the days ESTEC is closed including public holidays (~12 days) based on a 40-hour working week;
• Fully paid collective extensive health insurance scheme;
• A good pension scheme with no personal contribution;
• A career development (Coursera membership);
• Training budget (pro-rata);
• Commuting allowance;

When:

ASAP

Where:

You will be working within our Telespazio Belgium office in Katwijk Aan Zee, The Netherlands.

Please note that interviews will be held either via skype, webex, other digital platforms or onsite in person.

We look forward to receiving your application for this position!